Steps to Request a Local or State Proclamation
My City Isn’t Listed in the “State and City Proclamation Guide”
There’s no need to be limited by what’s listed in the spreadsheet below. If your city isn’t included, you can typically find proclamation request information by searching online for your city name and “proclamation request” or “mayor’s proclamation.” Then you can apply the tools and sample language provided here to submit your request.
Requesting a state or city proclamation is a meaningful way to recognize Clinical Trials Day and elevate awareness of clinical research in your local community and across your state.
ACRP has the tools you need to submit a proclamation request, including application timelines, sample language, FAQs, and background information about ACRP. Because requirements vary by jurisdiction, we recommend starting early to allow sufficient time for review and approval ahead of Wednesday, May 20. If the deadline has passed for your state, we encourage you to request a proclamation for your city or county.
How to Request Your Proclamation
Review your state or city’s requirements using ACRP’s proclamation spreadsheet.
Customize the sample proclamation language with the appropriate names, dates, and locations.
Submit your request through the Mayor’s or Governor’s official proclamation webpage or application process. It should take no more than 15 minutes to submit.
Confirm submission details, including any follow‑up or signature requirements.
Allow time for processing and receipt of the proclamation prior to May 20.
Maximize Your Proclamation Pickup
When submitting your proclamation request, you’ll be asked how you would like to receive the proclamation. Options vary by jurisdiction and may include email, USPS delivery, or in‑person pickup from your Mayor’s or Governor’s office. Some offices also offer opportunities for public presentation.
Consider these options strategically to maximize visibility and impact:
In‑person pickup:
If available, picking up your proclamation in person allows for photos taken inside the official’s office—great content for social media and local promotion.Public presentation opportunities:
Some states offer the option to have proclamations read during a legislative session, or to request an elected official’s attendance at a local event. If your ACRP Chapter is hosting a Clinical Trials Day event, consider requesting an in‑person presentation.Digital and hard copies:
When possible, request both a digital PDF and a hard copy. This ensures you have a high‑quality version to share online while also retaining a physical copy for display or events.
Please note: If you choose in‑person pickup, you must be able to retrieve the proclamation as scheduled. Failure to do so may impact ACRP’s ability to submit future proclamation requests with that office. Early submission is encouraged so proclamations can be promoted in advance of May 20, though all approved proclamations will be promoted when received.
Being thoughtful about how you receive and leverage the proclamation can help extend its reach and strengthen local awareness of clinical research and Clinical Trials Day.
Proclamation Request Toolkit
State Proclamation Language
This document includes language that is written in the required format. It may be copied and pasted directly into state proclamation applications. If they request a document upload, replace the copy in red with your local details (in black) and delete the comments.
About ACRP One-Pager
Some state and local offices allow a supporting document to be uploaded as part of the application. Please use this one-pager which provides more background on Clinical Trials Day, ACRP’s mission, and the reach of ACRP Chapters across the country.
State and City Proclamation Guide
Each Mayor’s and Governor’s office have its own application requirements, timelines, template formats, and process for obtaining a proclamation. This document compiles the most relevant details and links to official proclamation webpages to simplify the application process. We encourage you to submit requests as early as possible to ensure proclamations are received in advance of May 20.
City Proclamation Language
This document includes language that is written in the required format. It may be copied and pasted directly into city proclamation applications. If they request a document upload, replace the copy in red with your local details (in black) and delete the comments.
FAQs “Cheat Sheet”
This internal document identifies answers to many commonly asked questions. We scoured more than 75 applications to provide answers and remove any guesswork. You can copy and paste and include more context when appropriate for your location.
I’ve Submitted My Application. Now What?
The process will differ by state and city, but we have some recommendations that should be helpful for everyone.
Check your inbox and spam folders for an email confirmation from your official’s office. But not every office will send an email. You may see the confirmation that your application has been successfully submitted on their website and that can suffice for the time being. If you don’t hear back in a few weeks, you can contact your local office for the status.
Most importantly, stay in touch with ACRP throughout this process. If you get an email confirmation, please forward it to ctd@acrpnet.org. If not, please contact us through this email address to tell us that you have submitted. We will be tracking submissions and multiple attempts from the same location could disqualify all applications.
We will partner on how to best leverage your proclamation once it’s received, from cross-promoting on social media and sharing photos.